Would you like to be a location on the New Mexico Fiber Crawl? Below you will find the guidelines, terminology and requirements to see if this event could be a good fit for your location.
Who is eligible to be on the Fiber Crawl?
- Fiber Artists Studio: location of where the artists’ work and produce their products. Studios is the location of the artists business, and be accessible by a group of people (minimum of 5-10). Studios should be located on the ground level, with very few obstacles even for individuals with disabilities. 75% of all work offered in each studio should be Fiber Arts.
- Stores: any commercial entities that sell supplies that Fiber Artists use. Yarn and Fabric stores sell products that may not be made locally or in the US. However, these raw-materials are necessary for Fiber Artists’ work, and should be included in the Crawl. Stores are an important link in the Fiber Arts value chain and contribute substantially in generating interest and sales.
- Farms: any farms that grow fiber for the use of Fiber Artists. The farm can grow wool, alpaca and yucca fiber or can harvest reeds, pine needles, or dye-plants and mushrooms. The farm is also an important link in the Fiber Arts value chain and contribute substantially in generating interest and sales.
- Galleries: that focus on showing and selling Fiber Art work. During the Fiber Crawl 75% of the gallery’s displayed work should be Fiber Arts. EVFAC will make the decision which galleries can be accepted based on the information provided in their application.
- Museums: are included in the Fiber Crawl since they have important Fiber Art collections, support through education various Fiber Art techniques and have the capacity to develop an exciting event that will be unique for each Fiber Crawl weekend. Living museums that function as education centers in preserving lifestyles and techniques of the past.
- Libraries: or local places where Fiber Art work can be displayed during the crawl for public viewing.
How can I apply?
- Review Site and Hub requirements listed below.
- Submit a completed application via the Site Application page by March 15, 2018.
- Remit the non-refundable application fee of $10 to EVFAC by March 15, 2018.
- Sign and return the event contract to EVFAC.
- Remit the remaining participation fee to EVFAC by April 15, 2018. (Sites: $50, Hub: $150)
What are the Site requirements?
- Sites must complete an application and pay the non-refundable application fee of $10 by March 15, 2018. See the Site Application page.
- Sites must promote the wealth of fiber arts diversity that exists in New Mexico.
- Sign a site contract with EVFAC and adhere to all listed points, payments and deadlines. In 2018 payment of $50 and is due no later than April 15, 2018.
- Sites have to remain open throughout the Fiber Crawl which includes Friday, Saturday and Sunday from 10 am to 5 pm.
- Sites should have the space to accommodate a minimum of 5-10 people at one time.
- Locality (rooms, workshops, studios, etc.) on the site should be handicap accessible as much as possible. Parking spots should be clearly marked. Access to bathrooms should be offered. However if it cannot be guaranteed then the site has to know where the next bathroom and handicap accessible bathroom is.
- Sites are responsible for insuring their sites and are fully liable for any incident that may occur on their premise. EVFAC waives all liability and will not be held accountable for any incident that may happen during the Fiber Crawl.
- Sites should organize an educational event such as an artist demonstration, book signing or other small project that will take place throughout the crawl. Sites can choose any number of artists to show their work, sell and demonstrate. Based on experience sites that include more artists and offer special events draw more visitors and have higher sales.
- Through the application process, sites must provide website content to for the New Mexico Fiber Craw website. Each site should distribute the official promotional materials prior to the event at their location and through local businesses in their proximity.
What are the Hub requirements?
- Hubs must complete an application and pay the non-refundable application fee of $10 by March 15, 2018. See the Site Application page.
- Hubs must promote the wealth of fiber arts diversity that exists in New Mexico.
- Sign a hub contact with EVFAC and adhere to all listed points, payments and deadlines. In 2018 payment of $150 and is due no later than April 15, 2018.
- Hubs have to remain open throughout the Fiber Crawl which includes Friday, Saturday and Sunday from 10 am to 5 pm.
- Hubs should have the space to accommodate a minimum 50 people at one time.
- Locality (rooms, workshops, studios, etc.) has to have handicap accessible bathrooms, and access to them has to be clearly marked. Parking spots should be available at the hub or in the vicinity and be clearly marked.
- Hubs are responsible for insuring their location and are fully liable for any incident that may occur on their premise. EVFAC waives all liability and will not be held accountable for any incident that may happen during the Fiber Crawl.
- Hubs will act as main locations where information about the entire Fiber Crawl can be obtained. Hubs must encourage participants to make as many stops as possible, through sharing information about other hubs, sites and events, offering maps, and directing them to next hub.
- Hubs should organize an educational event such as an artist demonstration, book signing or other small project that will take place throughout the crawl. Hubs can choose any number of artists to show their work, sell and demonstrate. Based on prior experience sites and hubs that included more artists and offered special events drew more visitors and had higher sales.
- Through the application process, hubs must provide website content for the New Mexico Fiber Craw website. Each hub should distribute the official promotional materials prior to the event at their location and through local businesses in their proximity.
- Host a Kick-off party on Friday from 5-8 pm and include food, music and offer networking opportunities for site participants and visitors (supplied by a local business). There will be one kick-off party per thread.
What are the Site and Hub recommendations to make the Fiber Crawl a successful event ?
- Sites and Hubs can prepare a site raffle prize in the value of $50, which should be displayed prominently at the site during the Fiber Crawl. Sites will organize the raffle of their prize, and offer raffle tickets to anyone who walks in the door, organize the drawing, inform the winner and send the prize to any out-of-state winners. Note that no purchase is necessary to obtain a raffle ticket and win a prize.
- Sites and Hubs should solicit deals and discounts from local suppliers and businesses, for example: 10% off a meal, free appetizers, free samples etc. these deals and discounts will be offered to the participants of the Fiber Crawl. The businesses do not have to provide coupons, but could accept the Fiber Crawl passport as eligibility of the negotiated deal.
- Sites and Hubs should advertise the Fiber Crawl on their website, through their mailing lists, in local publications and promote the event through social media (Facebook, Twitter, Instagram, Pinterest, YouTube, etc.)
- Sites and Hubs should proactively distribute their allotted postcards, posters, maps and passports. Sites can assist visitors in printing out any additional passports, if needed, or can direct participants to the event website before starting the Fiber Crawl.
- Sites and Hubs should inform participants about the Grand Raffle Prizes that are linked to the frequency of visits. Participants can enter through social media or by sending in the raffle page of the passport to EVFAC. The drawing will occur at EVFAC after the event.
- Artists are encouraged to contact sites and hubs to see how they can participate in showing, selling their work or demonstrating their skill. It is entirely within the discretion of each site which Fiber Artists can be accepted at their site.
- The Kick-off parties will take place on Friday from 5-8 pm at designated Hubs, and Sites are welcome to participate and should invite everyone to join.
Can you please explain the terminology you are using?
- SITE: A site is a stop on the Fiber Crawl.
- HUB: is a larger stop on the Fiber Crawl. Anyone can apply to be a hub. The benefits of being a hub are increased visibility and higher number of visitors will stop at a hub since it is the main information stop for each thread.
- THREAD: a geographical area that connects sites together. Threads are concise traveling areas designed by EVFAC with the visitor in mind. A Thread has to include at least 3 sites located within 45 miles away from a neighboring site.
- FIBER ARTS: refers to any art object whose material consists of fiber and other components made out of fiber.
- FIBER ARTISTS: Any Fiber Artist in New Mexico can apply to be part of the New Mexico Fiber Crawl. Some artists may not have studios and cannot fulfill the site requirements. In that case the artist should contact sites and hubs to see how they can participate in showing, selling their work or demonstrating their skill. It is entirely within the discretion of each site which Fiber Artists should be accepted in the Fiber Crawl.
- LOCAL: Most importantly the emphasis of the Fiber Crawl is to support all locations that contribute towards the Fiber Arts wealth in New Mexico. EVFAC trusts the participants to be honest about the originality of their work or the origin of their materials. EVFAC will not discriminate based on origin of materials, and will encourage that each location is transparent and has the willingness to educate the visitor. When it comes to local products, EVFAC does not limit local to just New Mexico, since a New Mexican fiber artists can make yarn from fiber sourced in neighboring Colorado or New Hampshire. The same artists can also make a sweater from a commercial yarn using a published pattern. Any product that was made or had value added by the artist in New Mexico will qualify as a local product.
Who cannot participate? Fiber Crawl wants to be as inclusive as possible and will try to find way of how sites or artists can participate. At the same time EVFAC has defined a list of sites or individuals who do not qualify, such as:
- Sites or Hubs that do not meet all the requirements.
- Those who do not have a physical location in New Mexico and within the Fiber Crawl geographical area designated by EVFAC.
- Locations and individuals that do not produce or represent Fiber Arts in general. At the time of the Fiber Crawl 75% of all items have to be Fiber Art.
If I'm a confirmed Site or Hub, how do I enter my event information? To enter your event infomration, download and fill out the Event entry form. Please email your completed from to email@example.com with the subject line “Event Entry”. Download the version you want below.
Have you already applied to be a site and are now looking for the Site and Hub Contracts? Download the version you want below and return to EVFAC by mail or email not later than April 15th.
- 2018 Hub Contract: Word document
- 2018 Hub Contract: pdf document
- 2018 Site Contract: Word document
- 2018 Site Contract: pdf document
What about the Data Sheets? Because the 2nd annual New Mexico Fiber Crawl has been funded by various donors, we want to collect actual numbers to develop a comprehensive report. PLEASE complete the Data Sheet you received in your packet and return to EVFAC by mail or email (firstname.lastname@example.org) no later than May 25th, 2018. If you lost yours, you can download below.